Are you struggling to find the right people for your virtual team?

Are you struggling to find the right people for your virtual team?

Finding the right virtual team members can be hard and you need to build a virtual team that will bring you success. So how do you go about finding the right team members that will support your business and help your business be successful? There are a few key things you can do to ensure you have the right people.

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Can you overcome the fear of outsourcing?

Businesses realise that outsourcing is a key step in growth but business owners are hesitant to start the outsourcing process. Where to start? What to outsource? How to find the right people to work with? These are the initial thoughts when someone mentions outsourcing. But when you take the time to think about the process and then commence your outsourcing journey you will wonder why you didn’t start the process sooner.

Let’s look at some of the excuses that people find not to outsource.

As a business owner you start out wearing many different hats, trying to do everything yourself which ends up being one of the biggest headaches for you and your business. When I talk to people about why they hesitate to outsource to a virtual assistant, the common phrases I hear are -

“It’s easier to do it myself”

“I don’t have the time to teach a Virtual Assistant how to do it”

“It’s costing me money to outsource to a VA when I can do it myself”

“What needs to happen is all in my head and no one else knows what needs to be done”

Outsourcing to a legal virtual assistant will help your business grow

While these all seem reasonable, let’s have a closer look at what is holding you back from outsourcing to a virtual assistant.

It’s easier to do it myself

You may know how you want something done but is it the best way to do it? Bringing in someone who knows how to do that task (even if it isn’t exactly how you would do it) will free up your time so that you can do what you do best in your business. Your tasks will still be completed, possibly more efficiently, and you don’t have to focus on things that you are not a specialist in.

I don’t have the time to teach a Virtual Assistant how to do it!

If you are spending more time doing the administrative tasks in your business then you are taking time away from the core reason you started your business. Is that the best use of your time? Taking the time to show someone what needs to be done will save you time in the long run giving you time to go back to doing what you really enjoy doing and grow your business in the process.

It’s costing me money to outsource to a VA when I can do it myself

You could do it yourself and outsourcing will cost you money BUT if you stop to think about how much you are earning per hour and then you factor in what it would cost you per hour to outsource to a virtual assistant then you will realise that you are actually saving money. It might take you twice as long to complete a task that a virtual assistant can complete quickly and efficiently saving you both time and money.

What needs to happen is all in my head and no one else knows what needs to be done

If you have plans on growing your business then the first thing you need to do is get it out of your head and on to paper. It’s time for some procedures and systems. If it’s all in your head then it’s easy to forget something. This is how things slip through the cracks. It could take some time to put your processes and systems together but consider asking a virtual assistant to put these in place for you and they will probably give you suggestions on how things could be streamlined and what the most efficient system would be for your business. You’ll wonder how you managed to get things done before you had systems in place.

Have a

All of these reasons seem perfectly reasonable until you stop and consider the consequences. They are all taking you time and energy that you don’t have to spare. If you are working 24 hours a day, thinking about all the things you need to get done then it’s time to get some help.

Having the support of a virtual team will give you the
opportunity to grow and flourish!

There are different types of virtual assistants that can help you gain back your valuable time so that you can focus on what you do best in your business. Why not consider a specialist virtual assistant for your social media, bookkeeping, diary management, transcription work, organising your next product launch or conference.

These are just examples of the types of things you can outsource but if you still aren’t sure what types of tasks you can outsource check out this free guide!

Why working virtually is one of the keys to a successful business

Working from an office or working at your favourite cafe? Not really a hard choice... I'll take my view of the beach and fresh air over a corporate office any day. But this isn't the only reason that working virtually has become one of the most popular ways to work. Here are my top 3 reasons why working virtually is beneficial and a key to the success of your business. 

Virtual secretary working from cafe.jpg

The continuing advancement in technology and the opportunity of working from home has allowed entrepreneurs and business owners to think about starting their business virtually or employing people who can work virtually. Working from home, out of the local coffee shop or at the library is now a real possibility and becoming more and more common.

So why are people taking advantage of this growing trend? Why are more and more entrepreneurs and business owners working virtually and creating virtual teams?

Here are the top 3 reasons that working virtually is becoming more popular and can be a key to a successful business. 

1.   Let's Talk Money!

Virtual team.jpg

Running a small businesses can be very costly especially when you factor in rent for office space, office equipment and staff, all before you have even considered the cost of your product or service, insurance, registration and other business costs. Without the cost of office space you have instantly saved yourself rent money. The cost of permanent employees and the extra costs of superannuation, holiday leave, sick leave etc can be draining on your business. Having virtual workers means you are only paying for the job they are doing and you have none of the additional costs. Giving you more value for money and a cost saving to your business.

 

2.   Have Specialists In Your Team!

When you hire permanent staff you will often hire people who will do more than one role to try and cover different tasks without the added costs of extra employees. However, quite often they only specialise in one area and have more generalised skills. In having a virtual team you are able to have specialist in every area of your business. You can have an accounting specialist, social media expert, reception specialist, HR specialists, marketing expert and an administrative expert.

Virtual Assistant working from beach.jpg

3.    Flexibility

Being tied to a desk can be hard but working virtually means that you can take your office with you. There are days when you need to travel and this means no wasted time as you can take your office with you. Having a meeting at the local café can be a more relaxed environment creating a more productive meeting. Instead of having standard working hours, working remotely means you can work around your personal commitments, you can watch your child receive an award at school, make that doctor’s appointment and all the other things that come up. Work can be fitted in around these activities giving you the flexibility you need.

The virtual industry is a growing industry and you can find specialist in many areas. Virtual assistants often specialise in different areas such as social media, bookkeeping, copywriting or executive assistance so the talent in the virtual industry is amazing and well worth looking at for your business. 

So if you are looking for a positive change to your business, think outside the box and outside the office! Build your virtual team and keep them motivated with the opportunity of working from their chosen location while you reap the benefits of having the flexibility and cost savings to ensure the success of your business.

If you aren't sure how a virtual assistant could assist your business then download our free guide "40 Ways to Use A Virtual Assistant" and build that virtual team today!

6 Ways A Transcription Service Can Save You Time

6 Ways A Transcription Service Can Save You Time

Is a transcription service something you can benefit from in your business? Businesses underestimate the value that a transcription service can provide. If you spend time typing with 2 fingers then it's time to consider a transcription service. Here are 6 simple ways that this type of service can work for you, saving you time and making your business more productive.

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Tips To A Successful Relationship With A Virtual Assistant

Tips To A Successful Relationship With A Virtual Assistant

Working with a Virtual Assistant (also known as a VA) for the first time can be a little daunting. You might be thinking "I know I need help but I just don't know where to start." Don't worry, this is common. 

PA Excellence has put some tips together to help you create a a successful working relationship with your virtual assistant, which means you will be more productive and able to focus on what you do best in your business, while your virtual assistant looks after the rest.  

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Top 5 Solid Tips To Boost Your Productivity Completely

Top 5 Solid Tips To Boost Your Productivity Completely

How do we boost our productivity and go to bed with the satisfaction of knowing we've made the best, most efficient use of our time? Most people talk about being productive but struggle with putting it into practice. 

Here are 5 tips that have worked for me; tips that have helped boost my daily productivity by miles and that I'm sure are going to do wonders for you too. 

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The Mistakes People Make When Outsourcing

The Mistakes People Make When Outsourcing

Outsourcing is the best way to ensure that you have a team of experts working on your business, while you focus on what you do best. Depending on the type of task you need assistance with, will determine who you are outsourcing to. It may be a virtual assistant, bookkeeper, graphic designer, social media manager, copywriter or website creator. Regardless of who you are outsourcing to the mistakes to avoid are the same. 

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